Two-Way Street

PR, social media, events and incentives – Collaboration & communication ideas for demanding businesses from The Castle Group's Mark O'Toole

Sustainable Event Practices

Posted by thecastlegroup on July 23, 2009

John F. Kennedy Jr. once said: “The supreme reality of our time… is the vulnerability of this planet.” In the world of meetings and events, there are many opportunities to help conserve and restore resources, improve the economy and excite people about the benefits of sustainability. Here are a few ideas we recommend to help implement green practices and create successful sustainable events: 

1.) Distribute save the date and event invitations via email.

2.) Conserve energy and save gas by meeting at sites that are accessible by public transportation or within walking distance of the office or hotel.

3.) Partner with vendors who are dedicated to sustainable practices. Use hotels, conference centers and caterers that use green construction materials, buy locally sourced food, and work to conserve energy and water.

4.) Work with neighborhood merchants, speakers and entertainers to help build your local economy.


5.) Use pitchers, bowls, glasses, silverware and cloth napkins during meal service to help reduce waste created by single serve packaging and disposable items.

6.) Take advantage of Mother Nature and use live plants and potted flowers as décor.

7.) Use only necessary handouts in on-site meeting packets and provide a link to a website where additional materials can be found online.

8.) Use whiteboards instead of flip charts. Water-based, non-toxic markers and reusable whiteboards save paper. Need a copy of what was written? Snap a photo before clearing the board.

9.) For necessary event materials, use recycled paper to print handouts and name badge inserts. Place baskets outside of the meeting room for attendees to recycle their badge holders.

New opportunities for better practices are growing by the day. Do your part by staying educated and supporting the global effort to conserve our precious resources.
Please contact Castle’s global events team to help stage your next event of any scale in a smart, sustainable manner.

One Response to “Sustainable Event Practices”

  1. […] Posted by thecastlegroup on September 22, 2009 Whether you’re a college student trying to make your campus more “green” or a business owner implementing new eco-friendly regulations, it’s helpful to know what the top environmentalists are up to – and tweeting about. From Al Gore to a sustainable “fashionista,” Andrew G.R. runs through his top 20.  Still want more? Check out Castle’s article on sustainable event practices.   […]

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